You hear from us every week the search is open
Most of the distress in a placement search is not the searching. It is the silence: messages going into nothing, almost no replies, and no way to tell whether the situation is normal or already ruined.
So a status note goes out weekly for as long as your search is live. Who was contacted, what came back, who has yet to reply, what happens next. It is the least glamorous thing on this page and the most requested, because a bad week you can see is survivable and a bad week you cannot see is not.
- Preceptor and site search in all fifty states, starting close to you and widening
- Introductions written properly and sent in your name, then followed up on a schedule
- Affiliation agreements pushed through both your school and the site
- Hours kept current in Typhon, Meditrek or whatever system your program mandates
- A reserve site held for the length of the rotation
- The closing evaluation pursued until signed, so your term can actually close
We start from a list, not from a search engine
Before a single message goes out, somebody works out which practices in your area take students at all. That question sounds trivial and it is most of the job: a clinic with no supervision capacity will not reply no, it will simply not reply, and you will spend three weeks reading nothing into it.
So the list gets screened by specialty and county before anyone is written to. Fewer messages, better aimed, follow-ups timed rather than hopeful. Students who already spent months at this are usually startled by how short the genuine list is, and by how much earlier effort went to places that were never candidates.
The forms have an order and it matters
After a yes comes a paperwork sequence, and running it out of order is how students lose weeks with a preceptor already secured. The affiliation agreement generally has to exist before hours count; your school's approval generally has to exist before the agreement is issued; and both live with people who answer email slowly.
That sequence gets driven rather than waited on, with somebody chasing whichever office has gone quiet. If coursework is slipping while all this runs, the course side can be carried in parallel so the two stop competing for the same evenings, and specialty tracks get sequenced around the rotation rather than against it.
The forty-eight hours after a site falls through
It happens, and rarely for any reason connected to you. Somebody moves employer, a practice suspends students for a quarter, a supervisor goes on leave halfway through your hours.
Whether that costs a fortnight or a semester comes down to one thing: was anything being held in reserve. Ours is, for the whole rotation, so the answer is a phone call rather than a restart. The reserve gets confirmed, your school is told, a fresh contract goes out, and the hours already banked are reconciled against the new site.
The hours are yours
You attend. You practise. You are supervised. What appears in the log is what you personally did, and that holds for every student, every deadline and every fee.
A clinical record that is not true ends programs and follows people to licensing boards long afterwards. There is no version of this service that touches it. What we do touch is everything surrounding those hours: finding the site, writing the introduction, executing the agreement, formatting the log, chasing the signatures and closing the file.
Tell us the rotation
Specialty, hours required, your county and the start date you need. Answered and priced within two hours.
Outreach opens
Contact begins the day you agree, in your name, to a screened list rather than to whoever appears in a search.
Signed, logged, closed
Agreement executed, reserve held, hours current, and the final evaluation chased until it is signed.
Questions people actually ask.
How long does a placement usually take?
Weeks rather than months across most specialties, counting from the day you say go. Psychiatric rotations and thinly served counties run longer because fewer qualified supervisors exist there, and you hear that at the quote rather than discovering it in week four. The weekly note shows you the real position throughout.
What if my state has unusual supervision rules?
Then the search is built around them from the start. Requirements vary considerably between states and between boards, so the screening step checks what your particular program and licensing body will accept before anyone is approached. Where your school permits telehealth or hybrid arrangements, that widens the field of workable sites noticeably.
My preceptor has just pulled out. What now?
Write today rather than at the weekend. A reserve site is carried for every student we place, so the usual outcome is a replacement inside days instead of a lost semester. Send the specialty, the hours still outstanding and your program's deadline, and the handover starts before any pricing conversation happens.
Will you sign the agreement for me?
No. That contract runs between your school and the site, and both signatures must be genuine. Our part is getting the correct form in front of the correct person, explaining precisely what your program needs from them, and pushing both ends until it is executed rather than letting it stall because nobody knew whose turn it was.
Do you place students outside nursing?
Yes. Counselling and psychology practicum hours, social work field placements, healthcare administration projects and education internships come through regularly. The machinery is identical everywhere: a supervisor has to agree, a contract has to exist, hours have to be recorded properly, and somebody has to keep all three moving at once.
